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Project information · Change capture

Agreed in the meeting. Missing from the invoice.

Scope changes captured when they happen, then priced, approved and billed.

Got a bottleneck that costs you $1M or more, and you want it solved?

Talk about change capture
  1. Minutes: extra work agreed
  2. No change request raised
  3. Invoice: line missing

Where change goes quiet.

Seven steps. Change can drop out at any of them.

  1. Meeting
  2. Instruction“Given verbally on site”
  3. Trend“Logged nowhere”
  4. Change request
  5. Approval
  6. Contract“Contract never updated”
  7. Invoice
every change captured before the invoice

Every change keeps its owner.

Tap a step.

Capture

Rules
Open a change record when scope moves, before the work does.
AI
Spots scope changes in minutes, emails and RFIs.
People
Confirm it is a change.

Price

Rules
Price from contract rates and schedules.
AI
Drafts the estimate with its assumptions.
People
Set the cost and schedule impact.

Approve

Rules
Route to the approver your contract names.
AI
Assembles the change pack with its sources.
People
Approve or reject.

Contract

Rules
Update the contract record and the baseline.
AI
Checks the change against the clauses it touches.
People
Sign the variation.

Bill

Rules
Add approved changes to the next invoice.
AI
Flags work done without an approved change.
People
Release the invoice.

A trail for the claim you hope never comes.

Who raised it, priced it and approved it, and when.

  1. Raisedtime-stamped
  2. Pricedtime-stamped
  3. Approvedby name, time-stamped
  4. Billedlinked to the approval

Five stages. You decide at every gate.

Each ends in evidence and your decision. Tap a stage.

  1. Diagnose

    Map the process, owners, systems and today’s performance.

  2. Redesign

    Define the target process and who decides what: rules, AI or people.

  3. Prove

    Test one hard case, including what fails.

  4. Integrate

    Connect systems with monitoring, limits and rollback.

  5. Operate

    Train people, release by scope, review results against the baseline.

For corporates and large organizations

We solve project bottlenecks worth $1M or more. Not for small businesses.

Stop after any stage. Scope and investment come from a costed statement of work.

Security & data

  • Permissions and data boundaries designed in diagnosis, tested before production.
  • Access, data boundaries and retention agreed in writing per engagement.
How we handle data

Questions buyers ask

Trends, change orders or variations?

Your words. We map your contract’s vocabulary in diagnosis, so one change keeps one name from meeting to invoice.

Bring one change that went missing.

30 minutes with our team.

Book a 30-minute call

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